Job Title: Bilingual Clerical Assistant / Notary Public

Location: Phoenix, AZ

Duration: 6+ Month Contract

Position Overview

We are seeking a highly organized and detail-oriented Bilingual Clerical Assistant / Notary Public to provide advanced administrative and operational support within a fast-paced professional environment. The ideal candidate will possess exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities while maintaining confidentiality and accuracy.

This role is responsible for supporting daily administrative operations, coordinating projects, maintaining records, assisting with special initiatives, and delivering outstanding customer service to internal and external stakeholders.

Responsibilities

• Provide comprehensive administrative and clerical support to departmental operations.
• Coordinate and manage multiple assignments, projects, and deadlines while ensuring timely completion.
• Prepare, review, and maintain reports, correspondence, records, and business documents with a high degree of accuracy.
• Perform data entry, records management, and document control activities.
• Schedule meetings, coordinate calendars, and organize departmental activities.
• Develop presentations, spreadsheets, and reports using Microsoft Office applications.
• Manage inventory and office supply tracking to support operational needs.
• Utilize web-based applications and internal systems to support daily business functions.
• Maintain confidentiality of sensitive information and records.
• Provide professional customer service and support to internal and external stakeholders.
• Assist with departmental initiatives and special projects as assigned.

Required Qualifications

Education

• High School Diploma or GED required.
• A combination of post-secondary education and relevant work experience may be substituted on a year-for-year basis.

Experience

• Minimum of three (3) years of progressively responsible clerical and/or administrative experience required.
• Equivalent combinations of education and directly related experience will be considered.

Skills & Competencies

• Strong administrative and clerical support experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Teams.
• Experience utilizing web-based applications and business systems.
• Excellent organizational, time-management, and prioritization skills.
• Strong data entry and records management capabilities.
• Experience with inventory tracking and management.
• Effective written and verbal communication skills.
• Ability to analyze information, exercise sound judgment, and solve problems independently.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities in a dynamic work environment.

Preferred Qualifications

• Experience working in public health, healthcare, clinical, social services, non-profit, or public administration environments.
• Experience with Microsoft SharePoint.
• Notary Public certification or related experience.
• Bilingual proficiency in English and Spanish.

For more details reach at vgill@navitassols.com or Call / Text at 516-862-1203.

About Navitas Healthcare, LLC: It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.