Creative Operations Specialist (Media Creative) - COS 26-04359

Job Title: Creative Operations Specialist (Media Creative)
Location: Bolingbrook, IL (Hybrid)
Job Type: Contract (6+ Months, with possibility of extension)

Schedule:

• Shift: Day Shift
• Hours: 8:00 AM – 5:00 PM
• Work Model: Hybrid (onsite presence required periodically)

Job Summary:

We are seeking a highly organized and detail-oriented Creative Operations Specialist to support the day-to-day execution of media creative projects. This role plays a key part in ensuring creative initiatives are efficiently planned, tracked, and delivered across various marketing channels. The ideal candidate will collaborate cross-functionally to streamline workflows and enable high-quality creative output.

Responsibilities:

Creative Operations & Project Execution:

• Support end-to-end creative project workflows including intake, briefing, scheduling, and delivery tracking
• Assist in gathering project requirements and identifying gaps or risks
• Maintain detailed timelines, status reports, and tracking documentation
• Ensure projects progress smoothly through all stages of the creative lifecycle

Workflow, Communication & Coordination:

• Coordinate communication between creative teams, stakeholders, and external partners
• Organize and support meetings, including status updates, reviews, and stand-ups
• Document action items and ensure timely follow-ups
• Escalate risks, delays, or resource conflicts as needed

Tools, Systems & Reporting:

• Maintain accurate tracking within project management tools (e.g., Workfront, Monday.com, Microsoft Office)
• Support continuous improvement of workflows, templates, and processes
• Organize and maintain creative documentation and resources

Collaboration & Team Support:

• Partner with creative, design, and production teams to support project execution
• Collaborate with strategy, sales, and account management teams on deliverables
• Contribute to a positive, solution-oriented team environment

Requirements:

• Bachelor’s degree in Marketing, Design, Business, Project Management, or related field (or equivalent experience)
• 2–4+ years of experience in creative operations, project management, or related roles
• Experience working with creative or marketing teams (agency or media experience preferred)
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills

Technical Skills:

• Proficiency with project management tools (e.g., Workfront, Monday.com)
• Familiarity with creative tools (e.g., Figma)
• Strong Microsoft Office and PowerPoint skills
• Understanding of digital media channels (social, video, onsite/offsite) preferred

Competencies:

• Detail-oriented with strong problem-solving skills
• Ability to manage multiple projects in a fast-paced environment
• Collaborative mindset with strong stakeholder management
• Passion for creative excellence and operational efficiency

Working Conditions:

• Hybrid work environment with a mix of onsite and remote work
• Standard office setting

Additional Information:

• Opportunity for extension based on performance and business needs
• No client name disclosed

For more details reach at vgill@navitassols.com or Call / Text at 516-862-1203.

About Navitas Healthcare, LLC: It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.