Scheduler (Interview Coordinator) - SCHR 26-03600

Job Title: Scheduler (Interview Coordinator)
Location: Bolingbrook, IL (Hybrid – 6 days/month onsite)
Duration: 6+ Months (Potential for extension)
Shift: 8:00 AM – 5:00 PM (Central Time)

Position Overview

We are seeking a highly organized and service-oriented Interview Coordinator to support a corporate recruiting team. This role is responsible for managing interview logistics, ensuring a seamless and positive experience for candidates, hiring managers, and internal stakeholders in a fast-paced environment.

Key Responsibilities

• Coordinate and schedule interviews across multiple functions, levels, and time zones (primarily via Microsoft Teams)
• Partner with recruiters, hiring managers, and HR partners to align on interview plans and logistics
• Manage high-volume scheduling with accuracy, efficiency, and attention to detail
• Serve as the primary point of contact for candidates throughout the interview process
• Prepare and distribute interview confirmations, agendas, and related materials
• Maintain accurate candidate and interview data within the applicant tracking system (iCIMS)
• Troubleshoot scheduling conflicts and proactively resolve issues
• Coordinate panel interviews and support debrief sessions
• Ensure compliance with internal processes and data accuracy standards
• Identify opportunities to improve scheduling workflows and enhance candidate experience

Qualifications

• 1–3+ years of experience in recruiting coordination, scheduling, HR support, or administrative roles
• Experience working in a fast-paced, high-volume environment
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and adapt to changing needs
• High level of professionalism and customer service orientation

Preferred Skills

• Experience with applicant tracking systems (e.g., iCIMS)
• Proficiency in Microsoft Outlook and Microsoft Teams

Key Competencies

• Organization & Execution: Effectively manages complex scheduling tasks with precision
• Communication: Maintains clear, professional, and timely interactions
• Customer Focus: Delivers a seamless and positive experience for candidates and stakeholders
• Problem Solving: Anticipates and resolves scheduling challenges proactively
• Collaboration: Builds strong partnerships across recruiting and business teams

For more details reach at vgill@navitassols.com or Call / Text at 516-862-1203.