Space Management / Reservation Systems Coordinator - 26-03677

Job Title: Space Management / Reservation Systems Coordinator

Location: Harrisburg, PA (Hybrid)
Type: Contract

Job Overview

"Navitas Partners, LLC" is seeking a detail-oriented and collaborative professional to support the implementation and ongoing management of a space reservation system. This role involves working closely with internal stakeholders, facilities teams, and IT departments to ensure accurate workspace data, system functionality, and end-user adoption.

Key Responsibilities

• Gather and document workspace information from agency leads and stakeholders
• Collaborate with facilities and real estate teams to obtain and review floorplans
• Perform file conversions and apply room/workspace numbering and naming standards
• Input floorplans and workspace data into the space reservation system
• Conduct assessments of shared and reservable spaces with internal teams
• Maintain and update agency, group, and user data within the system
• Train end users on system functionality and best practices
• Partner with Telecom, Video Conferencing, and Desktop Support teams to ensure system readiness
• Maintain equipment inventory and asset tracking for shared spaces
• Install, configure, and program room scheduling panels
• Support system implementation and enhancements through project coordination

Required Qualifications & Skills

• Minimum 2 years of experience in space reservation systems or room booking platforms (data entry, configuration, troubleshooting)
• Strong ability to read and interpret floorplans, including file conversions and workspace numbering standards
• Proven experience with data management, ensuring accuracy and consistency of workspace and user information
• Excellent communication and interpersonal skills to collaborate with stakeholders and cross-functional teams
• Experience conducting workspace assessments and coordinating with multiple departments
• Ability to train and support end users effectively
• Familiarity with equipment inventory and asset tracking processes
• Technical aptitude for installing and configuring room scheduling panels
• Basic project management skills to support system implementation and improvements

Preferred Qualifications

• Experience working with facilities, real estate, or workplace management teams
• Exposure to government or large enterprise environments
• Strong documentation and process improvement mindset

For more details reach at resumes@navitassols.com

About Navitas Partners, LLC: It is a certified WBENC and one of the fastest-growing Technical / IT staffing firms in the US providing services to numerous clients. We offer the most competitive pay for every position. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.