Medical Secretary - Edison, NJ

Job Title: Medical Secretary

Location: Edison, NJ 08817
Schedule: Monday – Friday | 8:00 AM – 4:30 PM
Duration: 26 Weeks

Position Overview

"Navitas Healthcare, LLC" is seeking a detail-oriented and organized Medical Secretary to provide comprehensive administrative and coordination support within a healthcare setting. This role supports medical staff leadership and plays a key role in managing departmental functions, meetings, and patient-facing activities.

The ideal candidate will have strong multitasking abilities, excellent communication skills, and experience in a clinical or medical office environment.

Key Responsibilities

• Answer incoming calls, respond to emails, and manage messages, faxes, and mail distribution
• Schedule, confirm, and follow up on patient appointments, including rescheduling missed visits
• Perform patient check-in/check-out and maintain organized and welcoming common areas
• Verify medical and dental benefits and assist with patient documentation
• Create and maintain electronic medical records using systems such as Epic and Dentrix
• Scan and upload documents, and manage lab case check-ins
• Coordinate meetings including room scheduling, agenda preparation, and distribution of notices
• Attend meetings as required, prepare and distribute minutes within one week, and track follow-ups
• Develop and maintain on-call schedules and communicate updates effectively
• Prepare correspondence, reports, and documentation in a timely manner
• Perform clerical tasks including filing, copying, and supply management
• Provide administrative support for residency programs and departmental initiatives
• Assist with special projects and provide backup support to other administrative staff

Required Qualifications

• High school diploma or equivalent
• Minimum 2 years of administrative or secretarial experience (4+ years preferred)
• Proficiency in Google Workspace and standard office software
• Strong organizational, communication, and multitasking skills

Preferred Qualifications

• Experience with Epic and Dentrix systems
• Prior experience in a hospital, healthcare, or oral surgery setting
• Coursework in medical terminology
• Formal training in secretarial or administrative studies

For more details contact at hdavda@navitashealth.com or Call / Text at 516-862-1169.

About Navitas Healthcare, LLC certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.