Bilingual International Administrative Coordinator - 26-01596

Job Title: Bilingual International Administrative Coordinator

Location: Bolingbrook, IL
Duration: 3+ Month Contract
Pay Rate: $24/hour (W2)

Position Overview

Seeking a highly organized and detail-oriented Bilingual Administrative Coordinator to support international operations through project coordination, executive support, and cross-functional communication. This role requires the ability to manage multiple priorities, collaborate with global stakeholders across time zones, and ensure timely and accurate execution of projects.

Key Responsibilities

Administrative Support

• Manage executive and team calendars, schedule meetings, and prepare agendas

• Coordinate domestic and international travel arrangements

• Ensure timely communication, follow-up, and completion of action items

• Maintain professionalism, confidentiality, and accuracy in all administrative functions

Project Planning & Coordination

• Support cross-functional and international projects by maintaining project plans, schedules, and timelines

• Utilize tools such as SharePoint, Monday.com, or Smartsheet to track deliverables

• Monitor project milestones, dependencies, and risks; escalate issues as needed

• Partner with global stakeholders to ensure alignment and on-time execution

Documentation & Reporting

• Maintain centralized documentation repositories with proper version control

• Prepare, edit, and format professional reports, presentations, and meeting summaries

• Track open issues, action items, and project risks

Communication & Collaboration

• Act as liaison between international and cross-functional teams

• Facilitate clear and consistent communication across departments

• Foster a positive, collaborative, and solution-oriented team environment

Qualifications

• Minimum 2+ years of experience in project coordination or project management

• Minimum 2+ years of experience supporting multiple leaders with scheduling, calendar management, and travel coordination

• Experience using SharePoint, Monday.com, and/or Smartsheet

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Strong written and verbal communication skills with excellent editing and formatting abilities

• Highly organized, adaptable, and detail-oriented

• Ability to manage multiple priorities independently and collaboratively

• Professional demeanor with a positive attitude

Preferred:

• Bilingual proficiency (written and verbal), based on business needs

For more details reach at vgill@navitassols.com or Call / Text at 516-862-1203.