Job Title: Healthcare Administrative Assistant
Duration: 3+ Months
Locations: MULTIPLE LOCATIONS [New York – Bronx, Brooklyn, Queens, Manhattan]
Shifts: Day Shift
Pay Rate: $20–$21 per hour
The Healthcare Administrative Assistant provides advanced administrative, operational, and project support to ensure efficient departmental functioning. Responsibilities include financial tracking, reporting, logistics coordination, HR-related transactions, and acting as a liaison across internal and external stakeholders. This role requires strong organizational skills, accuracy, and the ability to manage multiple priorities in a fast-paced healthcare environment.
Schedule patient appointments and referrals for testing or physician visits.
Maintain patient billing records for submission.
Research, compile, and organize information for departmental reports.
Assemble data and prepare statistical reports.
Prepare and monitor budgets and grant allocations; maintain accruals.
Prepare financial documents required to maintain balanced accounts.
Maintain departmental employee files and ensure regulatory compliance.
Initiate and follow through on HR and payroll transactions.
Generate weekly payroll submissions and resolve related issues.
Assist with planning and logistics for forums, conferences, seminars, meetings, and similar events.
Develop and distribute informational packets for participants.
Transcribe, prepare, and distribute meeting minutes.
Investigate, evaluate, and resolve administrative or operational issues.
Review materials submitted for supervisor approval to ensure accuracy and completeness.
Screen and prioritize incoming mail; respond or redirect as needed.
Screen telephone calls, provide information, and direct callers appropriately.
Arrange travel and prepare expense reports when required.
Participate in grant application processes, special projects, and regulatory survey preparations.
Maintain adequate inventory and perform supply checks.
Requisition merchandise and collaborate with Purchasing to secure best pricing.
Track vendor contract expiration dates and process renewals.
Experience: 4+ years administrative or business operations experience in a healthcare setting.
Technical: Intermediate proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
For more details reach at vgill@navitassols.com or Call / Text at 516-862-1203.
About Navitas Healthcare, LLC: It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.