Job Title: International Operations Coordinator
Location: Bolingbrook, IL 60440 (Hybrid – flexibility to work onsite in Chicago and Bolingbrook offices)
Contract Duration: 3+ Months (32–40 hours per week, possibility of extension)
The International Operations Coordinator plays a key role in supporting global operations through efficient project coordination, communication, and administrative excellence. This position requires a highly organized and detail-oriented professional with strong project management experience and the ability to collaborate effectively across diverse teams and time zones.
Administrative Support
Manage executive and team calendars, coordinate meetings, prepare agendas, and organize domestic and international travel logistics.
Ensure timely communication and follow-up on key actions and deliverables.
Maintain professionalism and accuracy across all administrative interactions.
Project Planning and Coordination
Support cross-functional and international projects by maintaining project plans, timelines, schedules, and deliverables using tools such as SharePoint, Monday.com, or Smartsheet.
Track project milestones and dependencies, escalating risks or delays when necessary.
Collaborate with global stakeholders to ensure alignment and on-time execution.
Documentation and Reporting
Maintain a centralized project documentation repository ensuring version control and accessibility.
Prepare, edit, and format professional documents, meeting summaries, and reports with a focus on clarity, structure, and visual presentation.
Monitor and track unresolved issues, action items, and project risks.
Communication and Collaboration
Serve as a liaison across international and cross-functional teams to ensure consistent communication and collaboration.
Foster a positive, inclusive, and solutions-oriented team environment.
Minimum 2+ years of experience in a project management or project coordination role, with proven ability to manage timelines, deliverables, and cross-functional dependencies.
Minimum 2+ years of experience supporting multiple leaders with calendar management, scheduling, and travel coordination.
Proficiency with SharePoint, Monday.com, and/or Smartsheet for project management, tracking, and document organization.
Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills with strong editing and document formatting abilities.
Highly organized, adaptable, and detail-oriented, with the ability to prioritize in a fast-paced environment.
Demonstrated ability to work independently and collaboratively with global teams.
Professional, approachable, and positive demeanor.
Bi-lingual proficiency (written and verbal) is a plus; specific language based on business needs.
Commitment to supporting a collaborative, high-performance culture.
For more details reach at vgill@navitassols.com or Call / Text at 516-862-1203.
About Navitas Healthcare, LLC: It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.