Location: New York, NY 10003
Work Schedule: Monday–Friday, 8:30 AM – 4:45 PM; Some Saturdays, 8:00 AM – 4:15 PM
Duration: 3+ Months Contract
Compensation: $18/hour
Worksite: Onsite
Epic (electronic medical records) – Preferred
Microsoft Office Suite – Required
Provide confidential administrative and secretarial support to medical staff.
Answer phones, take messages, direct calls, and respond to department-related inquiries.
Handle scheduling of patient consultations, follow-ups, simulations, and medical procedures using electronic scheduling systems (e.g., MOSAIQ/ARIA).
Coordinate external diagnostic and radiology appointments.
Complete new patient registration in electronic systems and transfer demographics to internal scheduling platforms.
Prepare and maintain new patient charts and ensure all records are available for follow-ups.
Professionally obtain demographic and insurance/financial data from patients and their families.
Maintain office filing systems, documents, and patient records.
Assist with general office tasks such as photocopying, correspondence, and interdepartmental communications.
Provide backup support for staff absences or departmental needs.
Maintain punctuality, attendance, and professional demeanor.
Prioritize and execute multiple administrative duties independently and efficiently.
3–5 years of experience in a secretarial or administrative support role.
Typing speed of at least 75 words per minute.
Proficiency with Microsoft Office and general office technologies.
Excellent verbal and written communication skills.
Ability to interact professionally with physicians, staff, and patients at all levels.
Strong organizational and multitasking skills.
High School Diploma or equivalent required