Job Title: Executive Assistant (Healthcare)
Location: Jamaica, NY 11432
Shift: Monday to Friday, 10:00 AM to 6:00 PM
Guarantee Hours: 40 hours per week
Contract Duration: 2+ months (Extension possible)
Pay Rate: $43 - $50/hour
Position Overview:
We are seeking an experienced Executive Assistant to provide comprehensive administrative support to the Executive and Operations Leadership. This role will handle a variety of confidential projects, ensuring the efficient operation of the office while adhering to organizational policies and procedures.
Key Responsibilities:
Plan and coordinate meetings, events, and appointments
Maintain the Executive's calendar and ensure they are informed of upcoming commitments
Prepare and distribute meeting materials and presentations
Draft, edit, and manage confidential correspondence and reports
Handle a high volume of calls and organize mail
Order office supplies and provide general administrative support
Serve as the primary point of contact for internal and external stakeholders
Coordinate travel arrangements and manage travel-related documents
Process expense reimbursements, invoices, and petty cash requisitions
May supervise clerical personnel within the executive office
Qualifications:
Associate’s degree in Secretarial Science, Office Administration, Business Administration, or a related field, and 2+ years of executive administrative experience, or
High School Diploma with a satisfactory combination of education and experience
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Peoplesoft ERP
Excellent time management, customer service, and communication skills
Detail-oriented with strong project management abilities
Ability to communicate effectively with all levels of the organization