Senior Executive Assistant – Healthcare - SEAH 26-06505

Job Title: Senior Executive Assistant – Healthcare

Location: New York, NY

Duration: 10-Week Contract

Schedule: Monday – Friday, 9:00 AM – 5:00 PM

Guaranteed Hours: 40 Hours Weekly

Compensation: $40–$50 per Hour (W-2, based on experience and healthcare domain expertise)

Position Overview

We are seeking a highly organized and detail-oriented Senior Executive Assistant to provide high-level administrative support to senior healthcare leadership. The ideal candidate will possess exceptional communication, organizational, and multitasking abilities while supporting executive operations in a fast-paced professional environment. This role requires discretion, sound judgment, and the ability to manage multiple priorities while interacting with internal and external stakeholders.

Responsibilities

• Provide executive-level administrative support to senior leadership and key stakeholders.
• Manage complex calendars, appointments, and scheduling priorities.
• Coordinate meetings, conferences, and executive events, including logistics and agenda preparation.
• Prepare, edit, format, and distribute reports, correspondence, presentations, and executive materials.
• Organize and maintain digital and physical filing systems.
• Handle confidential information with the highest degree of professionalism and discretion.
• Coordinate conference rooms, virtual meetings, and video conferencing platforms.
• Record and distribute meeting minutes, action items, and follow-up documentation.
• Assist with procurement-related administrative tasks and invoice tracking.
• Support executive reporting, presentations, and board-level materials.
• Serve as a liaison between executives, departments, vendors, and external stakeholders.
• Monitor deadlines, track deliverables, and ensure timely follow-up on executive priorities.
• Ensure compliance with organizational policies, data privacy standards, and information security requirements.

Required Qualifications

Education

• Bachelor's Degree required.
• Master's Degree preferred.

Experience

• Minimum two (2) years of experience in executive or administrative support roles required.
• Experience supporting senior leadership within healthcare organizations, hospitals, or large corporate environments preferred.
• Experience managing executive calendars, meetings, and stakeholder communications required.

Skills & Competencies

• Advanced proficiency in Microsoft Office Suite, including:
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Microsoft Access
• Strong written and verbal communication skills.
• Exceptional organizational and multitasking abilities.
• Ability to manage competing priorities in a fast-paced environment.
• Strong attention to detail and accuracy.
• Excellent interpersonal and stakeholder management skills.
• Ability to exercise independent judgment and maintain confidentiality.
• Strong problem-solving and critical-thinking abilities.
• Ability to prepare professional executive and board-level presentations.

Preferred Skills

• Experience with Google Workspace.
• Advanced proficiency with Microsoft Outlook and Microsoft Teams.
• Experience coordinating virtual meetings and executive communications.
• Knowledge of data management, reporting, and document control processes.
• Familiarity with procurement processes and vendor invoice tracking.
• Experience supporting executive leadership within complex organizational structures.

Core Competencies

• Executive Calendar & Meeting Management
• Confidentiality & Sensitive Information Handling
• Executive Communication & Correspondence
• Relationship & Stakeholder Management
• Strategic Prioritization & Time Management
• Corporate Governance Awareness
• Complex Administrative Support
• Problem Solving & Decision Support

For more details reach at vgill@navitassols.com or Call / Text at 516-862-1203.

About Navitas Healthcare, LLC: It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.