Leave Administration Specialist - 26-06188

Leave Administration Specialist

Duration: 3 Months
Schedule: Hybrid/Onsite (as applicable)

Location - Paramus, NJ/Milwaukee, WI

Job Summary

We are seeking an experienced Leave of Absence (LOA) Administrator to manage the full leave administration lifecycle and support employee time-off programs. This role serves as the primary point of contact for leave-related inquiries and works closely with HR, managers, third-party vendors, and HRIS teams to ensure accurate leave administration, compliance, and employee support.

The ideal candidate will have strong knowledge of leave laws, HR systems, time-off programs, and employee accommodations, along with excellent communication and organizational skills.

Key Responsibilities

Leave Administration & Employee Support

• Manage the full leave administration process from initial request through return-to-work.
• Serve as the primary contact for all leave of absence requests via phone, email, HR cases, and service tickets.
• Coordinate and administer:
  • Family and Medical Leave (FMLA)
  • Personal leave
  • Military leave
  • State and local leave programs
  • ADA accommodations
  • Caregiver leave programs
• Partner with third-party leave administrators to monitor leave status, disability calculations, discrepancies, and issue resolution.
• Coordinate intermittent and reduced-schedule leave requests with managers and HR Business Partners.
• Identify accommodation opportunities under ADA and related regulations.
• Coordinate employee use of PTO, mandated paid leave, and other paid time-off programs.
• Partner with Employee Health & Safety to ensure Workers’ Compensation records and pay information remain accurate.

Time-Off Policy & Program Management

• Review, interpret, and support implementation of new and updated time-off policies.
• Create and maintain:
  • Standard Operating Procedures (SOPs)
  • Process documentation
  • Employee-facing knowledge resources
• Support administration of:
  • Flexible Time Off (FTO)
  • Vacation programs
  • Volunteer Time Off
  • Paid Safe & Sick Leave
• Provide Tier 2 support for time-off and absence-related inquiries.

HRIS, Compliance & Data Integrity

• Maintain accurate employee records within HR systems.
• Partner with HRIS teams and vendors to ensure:
  • Leave plans are configured correctly
  • System integrations function properly
  • Policy updates are tested and implemented
• Support HRIS initiatives including:
  • Mergers & acquisitions onboarding
  • System harmonization
  • Policy alignment
• Ensure compliance with federal, state, and local leave laws.
• Participate in leave and time-off audits to ensure documentation and payroll accuracy.
• Maintain strict confidentiality of employee medical records and sensitive HR information.

Required Qualifications

• Experience managing leave of absence programs and employee accommodations.
• Strong understanding of:
  • FMLA
  • ADA
  • State and local leave laws
  • Workers’ Compensation coordination
• Experience working with HRIS platforms and leave administration systems.
• Ability to manage multiple leave cases simultaneously with high accuracy.
• Strong communication, organizational, and problem-solving skills.
• Experience partnering with third-party leave vendors.
• Proficiency in Microsoft Office applications and HR systems.

Preferred Qualifications

• Experience with Workday HRIS.
• Experience supporting global HR operations or multi-state leave programs.
• Knowledge of payroll and disability coordination processes.
• Experience creating SOPs, process documentation, and policy resources.

For more details reach at vgill@navitassols.com or Call / Text at 516-862-1203.