Job Title: Office Services Assistant – Onsite
Location: Bolingbrook, IL
Contract Duration: 6 Months
Rate: $19.00/hour (W2)
The Office Services Assistant is responsible for supporting stock room operations, clerical and administrative tasks, and mailroom services. This position requires a strong focus on customer service, the ability to manage multiple projects, and physical capability to handle office supplies and deliveries. The role is fully onsite and requires standing/walking for extended periods.
Process all incoming and outgoing deliveries at the corporate office and mock store.
Handle all US Mail, FedEx, UPS, and internal mail; operate automated mailing/shipping equipment.
Receive, organize, and transport deliveries using rolling carts, dollies, flatbeds, or pallet jacks.
Stock, organize, and maintain office, pantry, and coffee/tea supplies for the facility.
Monitor and maintain the general appearance of the office, reporting repair needs to the Facilities Manager.
Assist with conference room scheduling, setup, cleanup, and meeting support.
Provide assistance with special projects and events as directed by the Facilities Manager.
Monitor the Corporate Facilities email inbox, responding to requests professionally and promptly.
Identify and resolve associate issues, ensuring timely feedback and follow-up.
Build effective working relationships across corporate teams.
High School Diploma or equivalent required.
Minimum 2 years’ experience in office services, hospitality, facilities, workplace programs, or related site management roles in a corporate environment.
Ability to work onsite 100% of the time.
Proficiency with Microsoft Office Suite.
Comfort with new technologies, including apps, databases, work order management, financial systems, and mobile tools.
Physical ability to support warehouse operations, including regular walking, standing 6–8 hours daily, and lifting up to 50 lbs.
Highly adaptable and flexible, able to work independently with minimal supervision.
Strong communication and interpersonal skills; able to interact effectively with employees, management, and third-party vendors.