Job Title: Fleet Coordinator
Location: Phoenix, AZ 85012
Duration: 16 Months
Schedule: Monday–Friday | 7:00 AM – 3:30 PM
A well-established public service organization in the Phoenix area is seeking a detail-oriented and proactive Fleet Coordinator to support logistics, vehicle operations, asset tracking, and inventory management. This role is essential in ensuring mobile unit readiness, coordinating maintenance, enhancing asset systems, and contributing to the overall efficiency of field-based programs.
Coordinate scheduling and deployment of vehicles and mobile health units.
Conduct regular inspections, track maintenance needs, and coordinate repairs.
Maintain logs including fuel usage, service records, warranties, and vehicle documentation.
Support planning for new vehicle acquisitions, including electric and large mobile units.
Tag, track, and audit capital and non-capital assets.
Assist with routine inventory audits and asset lifecycle planning.
Help develop and document procedures for asset control and management.
Maintain and update spreadsheets, logs, and databases related to fleet operations.
Analyze vehicle and asset data to support audits, compliance, and planning.
Assist with implementation and training for new asset tracking systems.
Train staff on vehicle safety, usage policies, and fleet systems.
Serve as a point of contact between departments, agencies, and vendors.
Support process improvement and change management efforts.
Procure vehicle parts and supplies through internal systems (e.g., OnBase).
Process insurance documentation and event logistics using systems such as ASIIS, Waystar, and others.
Reconcile fuel reports and support budgeting and financial reporting activities.
Minimum of 2 years’ experience in logistics, fleet, or asset management.
Understanding of vehicle operations and maintenance workflows.
Strong Excel skills and proficiency in data reporting and document management.
Experience supporting logistics for multi-department or field-based programs.
Familiarity with mobile health clinics, RVs, or specialized vehicles.
Experience developing SOPs and operational documentation.
Ability to conduct training sessions both in-person and virtually.
Experience using tools like OnBase, ASIIS, Waystar, or similar systems.
High School Diploma or GED required (Associate’s degree or higher preferred).
At least 3 years of clerical or administrative experience in logistics or asset operations.
Valid Arizona Driver’s License (or ability to obtain upon hire).
Must meet immunization requirements for healthcare-related roles (MMR, Tdap, Varicella, Influenza, Hepatitis B, TB, etc.).