Job Title: Sourcing Analyst – II (Associate)
Location: West Point, PA 19486
Duration: 12 Months
Rate: $36/hr (W2)
Education:
Required: Bachelor’s degree (BA/BS)
Required Experience:
3–5 years of relevant work experience
Strong collaboration skills with cross-functional teams
Highly organized with excellent attention to detail and follow-through
Ability to handle high-volume transactional work efficiently and accurately
Strong prioritization and time management skills
Proficiency in Excel and Power BI; comfort with Microsoft Teams, SharePoint, PowerPoint, Spotfire
Experience in both data entry and report generation
Strong verbal and written communication skills
Preferred Experience:
Background in the pharmaceutical or scientific field
Basic understanding of in vitro biology and pharmacology
Industry experience as a bench scientist
Familiarity with Ariba and other financial systems
Experience creating Standard Operating Guidelines/Procedures (SOGs/SOPs)
Experience handling confidential information
This individual contributor role, with moderate oversight, supports transactional processes for executing research studies through external contract research organizations (CROs) and collaborators in the Discovery, Pre-Clinical, and Translational Medicine (DPTM) space.
You’ll be part of a cross-functional Operations team, coordinating with scientific staff, Finance, Procurement, and Business Development & Licensing (BD&L) to ensure compliant and timely processing of Purchase Orders (POs), invoice reconciliation, and financial tracking.
Capture project details for external work in internal tracking systems
Confirm contract readiness before initiating external work
Create and manage POs based on scope of work
Validate deliverables before initiating payment
Maintain records for POs, payments, accruals, and closeouts
Manage POs for biological samples and research licenses
Monitor contract expirations and renewals as needed
Ensure compliance with internal policies, especially when handling sensitive information
Update financial forecasting and tracking tools
Generate and distribute monthly BD&L financial reports
Develop expertise in sourcing tools and workflows
Troubleshoot PO, invoicing, and payment issues
Write and maintain procedural documents (SOGs, SOPs)
Build strong working relationships with Operations and Externalization teams
Balance responsiveness with project priorities
Find collaborative solutions to transactional issues
Keep stakeholders informed of progress and delays
Coordinate with external partners to ensure timely invoicing
Adjust communication as needed to accommodate international time zones