Job Title: Scientific Procurement Analyst
Location: West Point, PA 19486
Duration: 12 Months
Education:
Required: BA/BS
Required Experience:
3–5 years of relevant work experience
Ability to work effectively in a collaborative, cross-functional environment
Highly organized with strong attention to detail and follow-through
Proven ability to manage a high volume of transactional work with accuracy and efficiency
Strong prioritization skills with the ability to align daily tasks to broader objectives
Proficient in Excel and Power BI; comfortable with tools like Microsoft Teams, SharePoint, PowerPoint, Spotfire
Skilled in both data entry and generating reports
Excellent verbal and written communication skills
Preferred Experience:
Background in pharmaceutical or scientific environments highly preferred
Familiarity with basic in vitro biology and pharmacology principles, with prior lab or industry experience
Experience with Ariba or similar financial systems
Experience writing Standard Operating Guidelines/Procedures (SOGs, SOPs)
Previous work handling confidential and sensitive information
This is an individual contributor role with moderate oversight, responsible for processing transactional activities related to the execution of studies with external contract research organizations (CROs) and collaborators in support of research and development efforts.
Key Duties Include:
Collaborate with scientists, finance, procurement, and other stakeholders to initiate and manage Purchase Orders (POs) for external work
Reconcile invoices and ensure timely payments while maintaining policy compliance
Utilize IT tools and financial systems to track requisitions and monitor payment status
Develop expertise in procurement and financial workflows and tools; troubleshoot and suggest process improvements
Ensure proper documentation and audit readiness of all transactions
Transactional & Operational Support:
Capture project details in tracking tools
Confirm contracts are in place prior to external work initiation
Generate and manage POs and communicate project progress to stakeholders
Verify project deliverables and compliance before approving payments
Maintain accurate records of POs, payments, accruals, and project close-outs
Handle procurement of biological samples and consortium agreements
Support ongoing license renewals and contract management processes
Ensure compliance with company policies and secure handling of sensitive data
IT Systems & Tools:
Maintain up-to-date financial tracking and forecasting tools
Compile and distribute monthly reports
Troubleshoot PO and invoice-related issues and collaborate with necessary teams for resolution
Author and update standard operating documents and best practices
Collaboration & Communication:
Work closely with internal operations teams and external collaborators
Prioritize service-minded support for procurement and invoicing tasks
Seek solutions to process challenges, balancing stakeholder needs and priorities
Provide timely updates on transaction statuses
Coordinate with external partners for timely invoice submission
Adapt to flexible work hours as needed to collaborate across time zones