Job Title: Medical Administrative Assistant
Location: New York, NY 10029
Schedule: Monday – Friday, 9:00 AM – 5:00 PM (37.5 hours per week)
Seeking an experienced Medical Administrative Assistant to provide both secretarial and clinical support in a pediatric office setting. The role involves managing administrative tasks, assisting with patient care coordination, and ensuring efficient office operations.
Schedule patient appointments and coordinate office flow.
Handle clinical phone messages and relay information to physicians or healthcare providers.
Obtain insurance authorizations for procedures and tests.
Enter orders into the electronic medical record (EMR) system and prepare prescription refill requests for physician approval.
Maintain patient records, test result logs, and medical charts.
Schedule surgeries/procedures and prepare pre-admission and consent forms as needed.
Perform Medical Assistant duties (if certified), including EKGs, venipuncture, specimen collection, and assisting patients with mobility.
Assist physicians with procedures and patient education.
Prepare and manage physician correspondence and surgical billing documentation.
Ensure compliance with HIPAA regulations and maintain patient confidentiality.
Support revenue cycle processes and administrative workflow.
3+ years of relevant experience in a pediatric office setting (required).
Certified Medical Assistant (CMA) certification (required if performing clinical duties).
Strong understanding of medical terminology and HIPAA guidelines.
Proficiency in electronic medical records (EMR) systems preferred.
Excellent communication, time management, and organizational skills.
Ability to work effectively in a team-oriented environment and adapt to changing workflows.
Associate’s Degree or High School Diploma/GED plus two years of related experience.
Graduate of a Medical Assistant Program (if performing clinical duties).
BLS (CPR) Certification (required).
English: Speak, Read, Write
Spanish: Speak, Read, Write