Secretary - SEC24-13798

Job Title: Secretary II

Location: New York, NY (10011)

Hours:

• Per Week: 37.5
• Per Day: 7.5
• Days Per Week: 5
• Schedule: Monday to Friday, 9:00 AM - 5:00 PM

Duties:

• Provide administrative and secretarial support to attending physicians
• Answer phones, take messages, and respond to inquiries about departmental procedures and services
• Handle patient calls, schedule appointments, and manage contact with physicians and staff
• Schedule patients in MOSAIQ/ARIA for various services, including consultations, follow-ups, simulations, and brachytherapy
• Initiate pre-authorization processes for procedures when required
• Complete hospital registration in Eagle, transfer demographic information to MOSAIQ/ARIA, and ensure department registration in advance of consultation
• Prepare new patient charts and ensure all records and results are available for follow-up visits
• Collect demographic and financial information from patients and families with professionalism
• Maintain office records, files, and documentation
• Photocopy materials, prepare correspondence, and assist with other clerical tasks as needed
• Provide backup support for other department staff when necessary
• Maintain good attendance and a positive attitude, representing the department professionally
• Demonstrate strong multitasking and problem-solving abilities

Skills:

• 3-5 years of secretarial experience
• Ability to type 75 w.p.m.
• Proficient in word-processing and presentation software
• Strong interpersonal and communication skills with the ability to interact at all levels

Education Required: High school diploma or equivalent (GED)

Languages: English (Speak, Read, Write)